Sponsoring a Visiting Scholar

First Steps

If you've agreed to be a faculty sponsor for a visiting scholar, contact your Program Assistant:

    The Program Assistants will act as a liaison and assist the visitor with their J-1 VISA process. Send them the visitor's name and email along with a copy of your "Letter of Invitation" for them. An optional sample of this letter is available, but your letter must detail the following:

  • The exact arrival and departure dates (cannot exceed 12 months).
  • No departmental funding or employment will be provided. 
  • It is the visitor's responsibility to secure their own housing.
  • They will have use of the Library, technology access, and can attend GGSE courses with Instructor approval (for no credit).
  • Visitors will have shared office space.

 

General Information for Faculty Sponsors

The OISS and the VISA process

  1. OISS requires a minimum of 3 months in advance of the arrival date to prepare DS-2019 paperwork.
  2. When planning a visit foreign visitors should review the UCSB Office of International Students & Scholars (OISS) website first for current information about funding and the mandatory health insurance requirements.   
  3. Effective January 2015: Certification of English language proficiency is required. Sponsors must verify and approve this on Section 7 of the "Eligibility" form.
  4. If arrival/departure dates change, notify the Program Assistants. OISS allows J-1 visitors dates to fluctuate within 30 days before or after, no more.
  5. OISS does not provide express mail service for documents.
  6. Departments send all DS-2019 packets received from OISS standard foreign delivery. These cannot be tracked. Packets mailed out of the U.S. will take approximately 5-6 weeks to be received.

Departmental policies

  • Departments do not provide any funding, housing, supplies, copying, nor express mail services for visiting scholars.
  • Housing needs: Sponsors may assist or refer the visitor to the OISS website "Housing" link for information.
  • No "official" certificate of attendance is provided to scholars.
  • UCSB NetID: Upon arrival and completion of campus paperwork a technology account is available within 4-7 days.
  • The UC “Patent/Oath” form is mandatory: All visitors are required to sign this upon arrival to the department.
  • Amenities: Lockers or an "Access Card" for Ed building access are optional and available for a fee.
  • Mail: No mailboxes are assigned for visiting scholars. Visitors should have personal mail sent to their own address.