University of California, Santa Barbara
To: The Dean and the Executive Committee of the Graduate
School of Education
J. Green, L. Beutler, C. Bazerman, J. Cook-Gumperz, R. Rumberger,
N. Zane, J. Zimmer, W. Copeland, B. Doering, C. Dixon, G. Morrison,
P. Stone, M. Cosden, S. Douglas, & T. Breton
From: The Technology Policy Committee (TPC) of the Graduate
School of Education
S. Jimerson, W. Copeland, M. Gerber, M. Furlong, B. Doering,
& S. Hough
RE: Recommendations Regarding Inactive / Unused E-mail Accounts
The Technology Policy Committee (TPC) met during the Fall and
Winter quarters and most recently has examined the management of
inactive and unused accounts. The TPC forwards the below background
information and recommendation to the GSE Dean and Executive Committee
for your review. If you have questions or suggestions, please contact
Shane Jimerson prior to the next meeting of the GSE Executive Committee.
The information Technology Group (ITG) provides the following
brief background information on the issue of inactive e-mail accounts.
Currently and historically there are many inactive student accounts
on our server (Kady or @education.ucsb.edu accounts). This happens for a variety of reasons:
- Administrative overhead of contacting all of the users of
these accounts regarding their status.
- GGSE account is not the users primary account.
- Unknown user
These inactive accounts are a security threat because they are
a prime target of hackers. Inactive accounts also tie up server
The TPC submits the following recommendation as a policy proposal;
GSE student e-mail accounts will expire (be removed) 6 months
after graduation or after one Academic quarter of inactivity . All
student accounts will be reviewed the third week of every quarter.
Activity is defined as: logging in, downloading and or reading email.
Students must formally notify the System Administrator via e-mail
to deviate from the above timeframes regarding removal of inactive/unused
In order to facilitate the timely removal of accounts the System
Administrator will be provided with the list of GSE graduates on
a quarterly/yearly (whatever appropriate) basis.
The above information will be included in the user agreement form
provided to all new students. This new policy will begin August